Oriental Honey Buzzard (Photo by Tertius Gous)

Consideration of records

EARC Protocols regarding consideration of records

1. Committee members in judging a record may apply the following verdict:

  • Accept – record convincing
  • Reject – record unconvincing or unproven
  • Abstain/Pass – e.g. experience level a constraint
  • Pend – further input required
  • ‘Own Record’ where Committee member is involved in that record

2. For a record to be accepted, the Committee as a whole must be convinced that the record is beyond all doubt and will stand the test of time. The following thresholds will be used in applying that principle, with a minimum of at least 9 of the 12 members having voted:

  • First record for Africa – Accept threshold must be 100%
  • First record for East Africa Region - Accept threshold must be 100%
  • First record for a Country - Accept threshold must be 100%
  • Second record for a Country - Accept threshold can include 1 Reject or 1 Pend
  • Third to Fifth record for a Country – Accept threshold can include 2 Rejects or 2 Pends

3. Where the Pends prevent an Accept decision, the Secretary will endeavour to get the extra input as soon as possible and make that information available.

Those ‘Pending’ should then decide whether to Accept or Reject in order to avoid records being retained under a Pend category beyond the conclusion of that batch. Under such circumstances, the observer can always be invited to undertake further research and make a fresh submission.